Clubs

Please be advised that all information is to be TYPED into the fields before submission to the EMSA office.
 
Applications for New Clubs and Applications for Club Change of Status will be accepted annually from November 1 to November 30 for the following year.

Applications will be accepted in 2017 for 2018 from Nov 1 - Nov 30, 2017.

APPLICATIONS FOR NEW CLUBS
 

New Club Application Guideline

EMSA Membership Application 2017.doc

   
APPLICATION FOR CLUB CHANGE OF STATUS
Change of Club Status Application
 
OSA Governing Documents 
 
Section 3.1 Procedure 3.0
Membership in a District Association 
   
EMSA CLUB MEMBERSHIP RENEWAL

The preferred method of submission of your Club Membership Renewal is by e-mail to the District Administrator emsada@rogers.com
   
  APPLICATION_CHECKLIST2018-AIMSFILLABLE.pdf 

18ClubMmbrRenewalFillable.pdf

AIMSAGREEMENT2019.pdf

 

 

Please type the information as required and submit to the EMSA Office via email at emsada@rogers.com with your "Club name  Club Renewal Doc" (IE: ABC Soccer Club - Club Renewal Docs)in the subject line. 

EMSA requests that the all the documents on the checklist, as well as the signed checklist be submitted via email on or before January 15, 2018. PLEASE make note of fines that will be laid and enforced if not completed on or before January 15, 2018.

Renewals received on or between January 16 & February 15, 2018 will be subject to a fine of $50

Renewals received on or after February 16, 2018, membership will be terminated.  Reconsideration for reinstatement will be heard by the EMSA Board at one of its regular meetings, accompanied by a reinstatement fee of $250.

Documents are required as per Section 3 - Organizations, Procedure 3 - Membership within a District Association

NEW AIMS users must sign the AIMS Confidentiality Agreement. 

EXISTING AIMS users: AIMS will stop working at Midnight on March 31st.  If the user does login the following day, the system will ask the user to agree to OS Terms and Condition, if the user "Accepts" the agreement, their account automatically renews for one year.  In case of renewals, users do not have to sign a manual form with their District.

NOTE:

If a club does not field a team in outdoor and indoor season for TWO years in a row, then their membership will be withdrawn.  EXAMPLE: Club has team(s) and is registered in 2016, can renew for 2017 season without a team in either indoor or outdoor, can renew again in 2018 without a team in either indoor or outdoor.  In 2019 club MUST have a team in order to register, if club doesn't their membership will be withdrawn in future years and must register as a new club.

 

Basic Club Responsibilities
 
Chain of Command
 
Club Model Constitution
It is recommended that clubs use this model and modify it to suit their club requirements. This model also includes a club harassment policy.
ALL YOUTH PROGRAMS MUST HAVE A MINIMUM OF 4 TEAMS
(Under 18+ WAIVER)
Your Club Player registration forms must meet the minimum requirements for player registration
(18 and Over+ WAIVER)
Your Club Player registration forms must meet the minimum requirements for player registration
PLEASE NOTE: EMSA CANNOT ACCEPT INCOMPLETE OR HAND-WRITTEN FORMS
   
BLANK OPP POLICE CHECK FORM
For use by clubs in rural centres, larger centres will have specific forms available at the local police stations ie: London Police
VOLUNTEER SCREENING HANDBOOK
 
OSA HARASSMENT POLICY
Section 16 of the OSA Governing Documents
OFFENCE DECLARATION FORM
This form is to be downloaded by the CLUB and the club logo is to be inserted in the space provided.  The form is to be completed and signed by the coach/manager/volunteer and kept with the club files. These files must be available at any time to the district, the OSA or authorities.  The club is to submit a summary of volunteers screened to the district and signed by the club official(s). The club must have a screening policy that indicates the time frame for which a new police check must be done keeping in mind that the police check is only good to the date it was completed.